Admin and Material Control Assistant

Administrative Duties

Office Support: Answer phone calls, greet visitors, and manage incoming or outgoing mail and correspondence.

Scheduling & Meetings: Coordinate schedules and prepare agendas or take meeting notes.

Record Keeping: Maintain physical and digital filing systems, update databases and reports, and handle basic documentation.

Material Control & Inventory Duties

Inventory Tracking: Monitor stock levels, conduct physical stock counts, and reconcile inventory records against system data.

Procurement & Orders: Assist in placing purchase orders, track shipments, and verify inbound or outbound deliveries.

Vendor & Project Coordination: Communicate with suppliers regarding lead times, discrepancies, or returns, and align with project needs.

Documentation & WMS: Process transactions in the material control system/database, and maintain supplier payment or receiving paperwork

HR & Recruitment

Post job ads for solar installers/technicians, screen resumes, and schedule interviews.

Onboarding

Coordinate orientation for new technicians, including safety policy reviews and equipment issuance.

Office Admin

Manage office supplies, vendor coordination, uniform/PPE issuance, and general clerical tasks like filing and answering calls.

Scheduling

Coordinate service jobs, maintain calendars, and support meetings.

Education: Bachelor’s degree in HR, Business Administration, or a related field.

Experience: Previous experience in HR or general administration.

25 - 30 years old

Willing to render overtime (during work or rest days)

Skills:

Proficiency in Microsoft Office (Word, Excel) for data entry and reporting.

Detail-Oriented | Communication | Multitasking

Fresh graduate is ok.

Company Offers:

Free Medical

Free NBI

Meal Allowance per day

Overtime

Career growth