Executive Assistant (HEC)

The Executive Assistant provides administrative and operational support to the Vice President, Healthcare BU.Your role & responsibilitiesWork directly with the VP, Healthcare BU to support all aspects of his/her daily work routineMaintain the VP, Healthcare BU calendar including scheduling meetings appointments speaking engagements and travel (may include domestic and international) arrangements. Exercise discretion in committing time and evaluating needsProvide coordination monitoring and communication of projects and programs managed by the VPAssist the VP in the development of presentations and white papers for internal and external audiencesDetermine priority of matters of attention for the VP; redirect matters to staff to handle or handle matters personally as appropriatelyKeep the VP advised of time-sensitive and priority issues ensuring appropriate follow-upHandle phone calls printing mail, copying filing and emailsCompose and prepare letters relating to routine correspondence for the VP signaturesSchedule departmental meetings; assist in the preparation and distribution of meeting agendas and materialsTranscribe source material prepare documents reports tables and charts; distribute as appropriatePrepare reconcile and submit expense reportsSupport the processing of purchase orders for the officeMaintain paper and electronic filing systemsMaintain confidential and sensitive informationAttend meetings and take notes of discussion; prepare the initial draft of minutes and summariesComplete a variety of special projects including creating PowerPoint presentations financial spreadsheets special reports and agenda materials.Other additional and/or alternative duties as assigned from time to time including supporting other Executives as needed.Your skills & qualifications5-8 years working experience preferably at least 3 years prior experience supporting a senior executive or team in a multinational organizationAbility to handle confidential information and possess strong work ethicsExcellent organization and time-management skillsGood command of English both written and spokenStrong in PowerPoint Word and ExcelA positive and cheerful personality with strong interpersonal skillsAbility to work with diverse cultures and multiple levelsStrong stakeholder management skillsGood communication skillsSelf-starter with high energy levelHigh quality awareness and attention to detailComfortable working in a fast-paced dynamic matrix environment Able to independently assess situations, apply discretion appropriately and always maintain strict confidentiality.Bachelor’s degree

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