General Affairs Staff

We are seeking a General Affairs Staff to provide administrative and operational support to the General Director, coordinate expatriate-related services, and ensure the smooth execution of General Affairs activities across the organization.

Executive Support to the General Director

Assist the General Director with daily administrative and operational tasks.

Provide English-Vietnamese interpretation and translation support when required.

Perform other duties and assignments as directed by the General Director.

General Affairs Administration

Maintain office housekeeping standards, including meeting rooms and common areas.

Coordinate and manage documents requiring the General Director’s signature and company stamp.

Monitor leave schedules of drivers and cooks to ensure proper transportation arrangements and smooth operation of the expatriate canteen.

Arrange and manage food and beverage services for expatriates, meetings, and visitor receptions.

Expatriate Transportation Coordination

Liaise with vehicle rental suppliers and monitor the status of expatriate transportation services.

Obtain and compare quotations for expatriate vehicle rental services.

Handle external administrative tasks and errands related to expatriate support.

Arrange vehicles and drivers based on expatriate transportation requirements.

Work Permit Administration and Expatriate Expense Management

Maintain and safeguard original work permit documents at the office.

Scan, upload, and maintain work permit records in the General Affairs filing system; track expiration dates and update the GA Manager accordingly.

Process payments related to expatriate requirements and manage related expenses, including mobile phone services, data plans, Temporary Residence Cards (TRC), work permits, visas, and other administrative costs.

Expatriate Canteen Support

Collect, review, and organize expatriate canteen invoices.

Monitor and coordinate canteen operations and food service providers.

Review daily meal plans and coordinate menu adjustments according to changes in expatriate headcount.

Travel Arrangements and Reception Support

Arrange air tickets, hotel accommodations, airport fast-track services, and other travel requirements for expatriates and employees.

Provide backup support for receptionist duties, including handling incoming calls and directing inquiries appropriately.

Good understanding of General Affairs and administrative operations.

Good command of English, both written and spoken.

Strong communication, coordination, and interpersonal skills.

Good negotiation and stakeholder management skills.

Ability to work independently, prioritize tasks, and perform effectively under pressure.

Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).

Education & Working Experience

Bachelor's degree or College diploma in English, Business Administration, Economics, Human Resources, or related fields.

Minimum 1 year of experience in General Affairs, Administration, Executive Assistant, or related positions.

Experience supporting expatriates, managing travel arrangements, work permits, visas, and administrative services is an advantage.

Strong analytical, organizational, and problem-solving skills.

Detail-oriented, proactive, and service-minded with a strong sense of responsibility.

Self-motivated, willing to take on challenges, and committed to continuous personal and professional development.

Ngành nghề: Hành chính / Thư ký, Nhân sự, Biên phiên dịch

Kinh nghiệm: 1 Năm

Cấp bậc: Nhân viên

Hình thức: Nhân viên chính thức

Địa điểm: Đồng Nai