Procurement Specialist (F&B)

I. JOB PURPOSE

The Procurement Specialist (F&B) is responsible for managing and executing end-to-end procurement activities for the F&B operations within KiN Group. This position ensures the timely, cost-effective, and high-quality supply of food ingredients, beverages, kitchen equipment, and operating supplies (OS&E) while maintaining strict adherence to food safety, quality standards, and budget targets.

Report to: F&B Director (expat)

II. KEY RESPONSIBILITIES

Research, evaluate, and select reliable F&B suppliers, local vendors, and distributors.

Negotiate pricing, payment terms, delivery schedules, and service level agreements (SLAs) to achieve optimal cost savings without compromising quality.

Build and maintain strong, long-term relationships with key suppliers; conduct periodic vendor evaluations (cost, quality, delivery performance).

Continuously explore alternative suppliers and local produce options to mitigate risk and optimize purchasing costs.

Receive and review purchasing requisitions from kitchen and F&B operations teams (issued by storekeeper); issue Purchase Orders (POs) accurately and in a timely manner.

Coordinate closely with the F&B Director and Head Chefs to forecast demand and align procurement plans with operational requirements.

Monitor order fulfillment, track deliveries, and resolve any issues regarding short shipments, damaged goods, or delayed deliveries.

Ensure all procured food and beverage items meet internal quality standards, hygiene guidelines, and food safety regulations.

Analyze purchasing costs, price trends, and market fluctuations in the F&B industry to make proactive purchasing decisions.

Collaborate with the F&B Director to manage the F&B procurement budget and track Food & Beverage Cost Percentages.

Review purchasing reports regularly to identify cost-saving opportunities and waste reduction strategies.

Run monthly random price check from current vendors and new vendors (focus on high volume products // High impact on costing)

Coordinate with warehouse/storekeeper and kitchen staff to monitor stock levels, inventory turnover, and minimize wastage/par level issues.

Ensure all vendor contracts, licenses, product certificates (Food Safety, Hygiene, Product Origin), and purchasing documentations are compliant with legal requirements and group policies.

Reconcile purchase orders with invoices and delivery receipts, working closely with the Finance/Accounting team for accurate payment processing.

III.  REQUIREMENTS

Bachelor’s Degree in Business Administration, Supply Chain Management, Hospitality Management, Finance, or a related field.

Minimum 3–5 years of experience in purchasing/ procurement, specifically within the F&B, Hotel, or Restaurant/ Hospitality sector.

Strong network of existing local F&B suppliers, fresh produce vendors, and distributors.

In-depth understanding of F&B commodities, seasonal produce, food safety regulations, and inventory control principles.

Proven negotiation skills and strong commercial awareness.

Proficiency in MS Office (Excel, Word) and experience using procurement/ ERP software (e.g., Smile, SAP, Oracle, or specialized F&B POS systems).

Solid analytical, problem-solving, and decision-making abilities.

Good command of English (both written and spoken) for international vendor communication and internal reporting.

High integrity, transparency, and professional ethics.

Strong communication and interpersonal skills to collaborate effectively with cross-functional teams (Kitchen, Operations, Finance, Vendors).

Detail-oriented, organized, and capable of handling fast-paced operations under pressure.

Ngành nghề: Nhà hàng / Khách sạn, Thu mua / Vật tư, Thực phẩm & Đồ uống

Kinh nghiệm: 3 Năm

Cấp bậc: Trưởng nhóm / Giám sát

Hình thức: Nhân viên chính thức

Địa điểm: Hồ Chí Minh