Purchasing Staff

BROAD FUNCTIONSource, negotiate, and purchase materials, fabrics, trims, and accessories required for garment production while adhering to quality standards and cost objectives.Maintain relationships with existing suppliers and vendors while actively seeking new suppliers to ensure a diverse and reliable supply chain.Evaluate supplier performance, including quality, delivery, and pricing, and initiate corrective actions when necessary.JOB

Coordinate with internal stakeholders, including PD, MR, OMT and ERP, to determine material

and quantities for upcoming orders.Generate purchase orders, review order acknowledgments, and track the status of orders to ensure timely delivery and fulfillment.Monitor inventory levels and anticipate demand to prevent stockouts or excess inventory.Negotiate with all suppliers about favorable terms, including pricing, payment terms, and delivery schedules, to achieve cost savings and operational efficiency.Collaborate with quality control teams to ensure that purchased materials meet specified quality requirements and standards and work with all suppliers for replacement if have any quality issue.Maintain accurate records of purchase transactions including contracts, invoice, packing list and BL/AWB with suppliers to submit to Finance team for payment purpose.KEY ACCOUNTABILITIES1. PO Issuance against MRP (Purchaser must finish issuing PO within 24~48 hours once received MRP report)2. PI confirmation (make sure everything like materials specification, lead time, MOQ, price, currency and so on from suppliers is correct before confirmation and must finished checking/return back signed PI to supplier within 24~48 hours)3. Weekly follow up (tracking report update from SAGE system, send to facotry). Don't accept any open date4. Tally delivery again PO (contract date), any lapse from the date, work with produciton, reporting officer and hold on supplier responsibilities if any impact5. Check invoices and packing list are complied as per our policy (dyelot, billing party, quantities, price and currency etc) upon receipt from suppliers, maximum the next date.