General Administration Specialist - Vinmec Hải Phòng

1. Facilities & equipment management Purchase facilities and office equipment and distribute them according to procedures and on schedule. Support and coordinate renovations, repairs, and maintenance of equipment/office areas. Monitor and periodically inspect the Company's facilities. 2. Administrative – office work Receive, review, and submit stationery and uniform purchase and distribution requests for approval. Perform clerical and records management tasks: affixing seals, assigning reference numbers to official correspondence and contracts… Review and process advance payments/payments to suppliers. Arrange workspaces for the Company's departments and employees to ensure adequate, consistent, and efficient operations. 3. Logistics – service management Manage rental accommodation for leadership personnel. Coordinate transportation for management and employees for work purposes. Book flights, hotels, restaurants, and venues for business purposes. 4. Records management Review, revise, and issue the Company's Records Management Regulations in accordance with the Group's regulations. Organize the planning and centralized storage of document groups (hard copies/soft copies) at the Company's Records Center. Ensure facilities are provided for centralized records storage at the Company. 5. Company events Take responsibility for administrative and logistical work at Company events to ensure timely delivery and the best results. Coordinate proactively and closely with relevant departments during company events to ensure events follow the plan and achieve the best results. 6. Other work College diploma or higher, preferably in related fields such as Business Administration, Hotel - Restaurant Management, or Tourism - Hotel Management. Experience working in healthcare is preferred. 1 year of administrative experience. Ability to communicate and read documents in English. Proficiency in office software: word, excel, powerpoint, outlook. Industry: Administration / Secretarial, Healthcare / Health Care / Aesthetics / Beauty Experience: 1 Year Level: Staff Employment type: Permanent employee Location: Hải Phòng